Canoeing Ireland AGM

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paddymcc
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Canoeing Ireland AGM

Post by paddymcc » Tue Mar 05, 2013 6:02 pm

The Canoeing Ireland AGM Is on this Saturday in the Green isle hotel at 11am.

There is no mention on canoe.ie of Motions or who is up for Nomination, looks like we will just have to turn up on the day to find out!!!

canoekayak
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Re: Canoeing Ireland AGM

Post by canoekayak » Tue Mar 05, 2013 8:05 pm

Well if the board aren't going to share them with us then maybe those who have been nominated and those who have put in motions could post them here?

At least that way we can be sure of seeing the original motion as submitted.

paupier
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Re: Canoeing Ireland AGM

Post by paupier » Tue Mar 05, 2013 11:14 pm

Galway Kayak Club Motions:

Proposal to change Article 48:

From:
“48. Unless otherwise determined by ordinary resolution at an Annual Delegate Meeting, the Union’s Board of Management shall consist of the Executive, Clubs Officer, the co - opted positions the National Child Protection
Officer, the Access/Environmental Officer and the Chairman from each of the following Committees:
(i) Canoe Slalom Committee
(ii) Canoe Sprint Racing Committee
(iii) Marathon Racing Committee
(iv) Surf Committee
(v) Canoe Polo Committee
(vi) Wild Water Racing Committee
(vii) Freestyle Committee
(viii) Training, Coaching & Development Committee”

To:
48. Unless otherwise determined by ordinary resolution at an Annual Delegate Meeting, the Union’s Board of Management shall consist of the Executive and the following elected members:
Dublin Rep
Leinster Rep
Munster Rep
Connacht \ Ulster Rep
Olympic High Performance Rep
Non-Olympic High Performance Rep
Recreational Sport Rep

It further resolves that hereafter all board members will serve for a period of two years and that each board member will become a director of the company. The board will nominate from within its members a Child Protection Officer and an Access & Environment Officer.

The Dublin and Munster reps shall be elected at ADM in an uneven numbered year. Connacht/ Ulster and Leinster reps shall be elected in an even numbered year.

One Olympic High Performance rep will be nominated in an uneven numbered year by the chairs of the Slalom, Sprint and Paralympic Technical Committees and elected at the ADM.

One Non Olympic High Performance Rep shall be nominated in an even numbered year by the chairs of WW Racing, Marathon, Surf, Polo and Freestyle and elected at the ADM.

One Recreational Sport rep shall be nominated by the TDU unless another candidate is elected to this position at the ADM in an uneven numbered year and elected at the ADM.

And Galway Kayak Club proposes that this motion be taken at the outset of the 2012 ADM so that these positions may be filled at the 2012 ADM.

In the event that our motion to change Article 48 passes we propose the following changes to Articles 44 and 56 by way of housekeeping:

44.
The Members, subject to and in accordance with the provision of these Articles shall at an Annual Delegate Meeting elect five Executive members (including the President) who shall collectively constitute the
Executive Committee of the Union (hereinafter referred to as the "Executive"). All Board Members must be over 18 years of age.

Any individual being the Chair of any Technical Committee shall not be eligible to the membership of the Board. No member of the Board shall be eligible to the Chair of any Technical Committee. For the purpose of giving effect to this provision, any individual appointed or elected to any position for which they are thus rendered ineligible shall immediately thereupon resign either the position to which they just been appointed or elected or the position previously held, and in default of such immediate resignation, shall be deemed to have resigned the position previously held with immediate effect.

The President and two Executive Members will be elected from amongst nominations submitted in accordance with these Articles for a term of 2 years in each year of an uneven number. The remaining members of the Executive shall be elected from amongst nominations submitted in accordance with these Articles for a term of 2 years in each year of an even number.

Please note: The Ratification of the Chairs of Technical Committees by the ADM is covered in Article 63.

56. All casual vacancies arising out of the Executive and Board of the Union shall be filled at the discretion of the Board save that of President.

Galway Kayak Club proposes the following amendment to Article 62:
From:
“62. The quorum for the transaction of the business of the Board may be fixed by the Board and unless so fixed at any other number shall be five.”
To:
62. The quorum for the transaction of the business of the Board shall be eight.

Galway Kayak Club proposes to add the following clause to Article 64:
v) In the event of the Vacation of Office by the President of the Union, the Board shall convene an EDM or ADM within 45 days for the purpose of electing a new President.

Galway Kayak Club proposes to amend Article 19 Clause (ii):
From:
“(ii) An incumbent Board Member eligible for re election at an Annual Delegate Meeting may be nominated by the Board for re-election.”
To:
(ii) The Board may nominate only one incumbent member eligible for re election at an Annual Delegate Meeting for re election to the Board.

Nominations:
GKC Have Nominated Pierce Kennedy to the Executive, and Seconded the Nomination of Mark Clinton for President.

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Seanie
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Re: Canoeing Ireland AGM

Post by Seanie » Tue Mar 05, 2013 11:28 pm

Here's a link to the documents in question:
https://www.dropbox.com/sh/rezvj1l9aoc86cm/cqygfSfJR6?m
  • DCU motions.pdf
  • Galway Kayak Club Motions.pdf
  • Kevin O Callaghan motion.pdf
  • Nomintaions 2013.xls
  • Philip Mc Cormack motions.pdf

Nominations
Screen Shot 2013-03-05 at 2.29.22 PM.png

paupier
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Re: Canoeing Ireland AGM

Post by paupier » Wed Mar 06, 2013 6:41 pm

Just a reminder to all those who cannot attend. Individual members have one vote each (One person one vote, as per 2011 ADM) no need for bloc of 10 individual members any longer.

If you cannot attend please proxy your vote to a club or individual of your choosing. This proxy needs to be with the office 48hours before the ADM, that's Thursday evening 7th March.

Format of Proxy form:

I Name,
having been affiliated to the Irish Canoe Union in the 12 month period preceding the 2012 ICU Annual Delegate Meeting,
to be held on March 9th 2013 , in the Green Isle Hotel, Dublin 22, hereby appoint
(Name of Proxy) to act and vote on my behalf of at the said meeting.
Signed

J P
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Re: Canoeing Ireland AGM

Post by J P » Wed Mar 06, 2013 7:05 pm

Link below to an old version of the individual member proxy form - date and venue etc need changing.

https://docs.google.com/file/d/0B1BGF35 ... 5ZDJj/edit

JP

paddymcc
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Re: Canoeing Ireland AGM

Post by paddymcc » Wed Mar 06, 2013 9:17 pm

Hi Seanie Where did you get this Doc? As it is not on the Canoeing Ireland website is it Official?

Do the Motions and Nominations for the AGM not have to be officially published by the board/office 7 days before the AGM? If this is the case surely none of the Motions or Nominations could stand at the AGM as the proper procedure was not met?

Paddy

kev
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Re: Canoeing Ireland AGM

Post by kev » Wed Mar 06, 2013 10:07 pm

Its also usual for the draft accounts to be issued to the clubs in advance, but there may be a board meeting taking place over the next few days to ok them.

paupier
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Re: Canoeing Ireland AGM

Post by paupier » Thu Mar 07, 2013 5:01 pm

ADM Postponed until 20 April 2013
RE: Annual Delegate Meeting postponed until 20th April 2013.
Dear Member,
Unforeseen circumstances have mitigated against the issue of the agenda in time for
Saturday’s ADM. The issue of an agenda at this late stage would not be in accordance with
the requirements of the Memorandum and Articles of Association of Irish Canoe Union Ltd
T/a Canoeing Ireland. This has resulted in the necessity to postpone Saturday’s ADM with a
view to ensuring that affiliated clubs and members are given sufficient time to fully consider
the agenda. This matter was discussed by the Board at last night’s monthly meeting where it
was noted that in order to be compliant with the Memorandum and Articles of Association
Saturday’s meeting would need to be postponed to April 20th 2013.
The Board has asked me to write to all clubs in this matter expressing its sincere apologies
for any confusion or disruption caused. It has asked me to state its view that a postponement
at this stage would be preferable to running the risk of unnecessarily bringing delegates to
Dublin on Saturday and having the meeting declared invalid at that time. This postponement
is motivated by a desire to ensure openness and transparency to all concerned.
On this basis the Board has therefore asked me to transmit to the membership its decision that
the 52nd ADM of Irish Canoe Union Ltd T/A Canoeing Ireland is now postponed until
Saturday April 20th next at 11a.m in the Lucan Spa Hotel, Lucan, Co Dublin
Please note that all motions and nominations already received by the 25th February deadline
will be accepted for the ADM on April 20th 2013. The closing date for new or amend
motions and nominations will be March 30th.
Notice of the 52nd ADM of Irish Canoe Union is attached.
Yours sincerely,
Karl Dunne
General Manager, Canoeing Ireland
Attachments
Annual Delegate Meeting Letter 7th March 2013.pdf
(18.63 KiB) Downloaded 237 times
2013 NOTICE OF ANNUAL DELEGATE MEETING.pdf
(13.62 KiB) Downloaded 226 times

canoekayak
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Re: Canoeing Ireland AGM

Post by canoekayak » Thu Mar 07, 2013 5:17 pm

I'd like to say I'm shocked but I'm not.

I also note the number of exec positions up for election has also been reduced so they must have co-opted members on to the exec????

Time to write to the ISC and DTTAS

paddymcc
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Re: Canoeing Ireland AGM

Post by paddymcc » Thu Mar 07, 2013 6:06 pm

How a group that cant even organise a agm think they can run a NGB/Company is beyond me. Motions of no confidence in all of the current board should be sent in from every club at this stage. Surely the GM should have know when motions and nominations should be published and gotten them out to the members seems they have all failed at the most basic level.

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Seanie
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Re: Canoeing Ireland AGM

Post by Seanie » Thu Mar 07, 2013 6:13 pm

Yeah, like the current committee are in a huge rush to hold the EGM. They've stretched the rules so thin a this stage its a joke. One good thing though, at least we can openly call all the members of the ICU board incompetent without them mobilizing their fleet of solicitors.

Most of the current board members are not up for election at the General Meeting and they never will be. I strongly believe that the every board member should be answerable to the entire ICU/CI membership. We should elect all board members just like we do for the executive.

I also noticed this on Karls letter:
Clubs registered with Canoeing Ireland within the 3 months preceding the date of the ADM are eligible to attend and vote at the ADM. Clubs should try to ensure that at least one club representative, eligible to vote, attends the ADM.

Individual members registered with Canoeing Ireland within the 3 months preceding the date of the ADM are eligible to attend and vote at the ADM.
Two questions:
- When did this rule get introduced?
- Are these rules legal under company law?

Note: If you've forgotten the list of events on the run up to this AGM (which was menat to be an Emergency General Meeting), you are not alone. Have a look at this thread to refresh your memory of the events that brought us here.

paupier
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Re: Canoeing Ireland AGM

Post by paupier » Thu Mar 07, 2013 6:21 pm

Seanie wrote: Two questions:
- When did this rule get introduced?
- Are these rules legal under company law?
Which rules do you mean Seanie? The 3 months or the Individual members?

Individual members came in at the 2011 ADM (one in which Pat was elected).

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