Canoeing Ireland AGM

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Seanie
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Re: Canoeing Ireland AGM

Post by Seanie » Mon Mar 11, 2013 2:46 am

Has anyone sent the ICU And email or letter enquiring about these issues? (dates, motions, number of open postions changing etc. ) Even though the ICU should be responsive and answer the questions if put to them by an individual member, they seem to actually reply to clubs when they ask a question. So if there is a secretary of club out there reading this, can you help out?

Adrians
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Re: Canoeing Ireland AGM

Post by Adrians » Mon Mar 11, 2013 11:50 am

Seanie wrote:Has anyone sent the ICU And email or letter enquiring about these issues? (dates, motions, number of open postions changing etc. ) Even though the ICU should be responsive and answer the questions if put to them by an individual member, they seem to actually reply to clubs when they ask a question. So if there is a secretary of club out there reading this, can you help out?
Seanie,

I made a couple of calls this morning, one to Karl who not in the office at the time and the other to one of the board members who was very forthcoming in answering any questions I had.

I wasn't taking notes so my answers are paraphrasing, here is what I was told.

Dates / Motions. Long story short the executive dropped the ball, there is currently no Chairperson / President and the time line was not properly adhered to. As there was no single one person to follow everything up a mistake was made. This is the fault of the executive not the GM.

There was an idea that the ADM go ahead as planned and that those in attendance would be given an hour to review the motions and nominations. Then it would be put to the floor if the ADM would go ahead or not. On legal advice it was said that the board could not interpret the rules M&A's like this. The ADM had to be called for a different date.

Number of positions open. This one is a little strange, apparently it was discovered in the M&A's that in alternate years there can only be 2/3 people elected to the executive at any one ADM. I think this is what is being referred to.

44 (ii)

The President and2009_start one two2009_finishExecutive
Members will be elected from amongst nominations submitted in
accordance with these Articles for a term of 2 years in each year
of an uneven number. The remaining members of the Executive
shall be elected from amongst nominations submitted in
accordance with these Articles for a term of 2 years in each year
of an even number.2007_finish



No someone who knows more about these things feel free to say if that is right or wrong but that is the executives rational as to why they have reduced the number of open positions available at the ADM.

As to what happens to the two remaining open positions was unsure and the board was not entirely sure / are open to suggestion on this one. There was one idea that straight away after the ADM a board meeting be called, they the board would co opt on the two highest finishers in the vote held during the ADM. I think the thinking behind this is that it would be allowed in the M&A's and would also mean the people co opted would be a popular choice rather than just picked by the board.

That is pretty much all I know for now, the more I can clarify and find out I will post it up.

Adrian

canoekayak
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Re: Canoeing Ireland AGM

Post by canoekayak » Mon Mar 11, 2013 12:37 pm

As there was no single one person to follow everything up a mistake was made.

There is a person to follow everything up, his name is Karl Dunne, the general manager!

JOB ADVERTISEMENT – CANOEING IRELAND


Canoeing Ireland, formerly the Irish Canoe Union, is the National Governing Body of Canoe Sport in Ireland. Its objectives include the promotion of canoeing in all its forms; support and assistance in promoting, organising competitive and recreational canoeing events.

Canoeing Ireland has a vacancy for a General Manager to lead the organisation, its members and volunteers as it continues to support and advance canoeing in Ireland over the coming years. The role will involve providing support to the Executive and Board in the development and implementation of a new strategy for Canoeing Ireland. The role will also involve the provision of support to both recreational canoeists and high performance athletes. To provide leadership to Canoeing Ireland in its activities including the development and measurement of Key Performance Indicators for the organisation; and to ensure that the organisation is managed and administered effectively for the benefit of all its members.

The Ideal candidates will hold a relevant third level qualification, have a proven track record with at least 5 years work experience in a senior management position, can demonstrate experience of financial management, reporting, and budgetary control procedures.

Have experience in working with High Performance Athletes and High Performance Services Providers, knowledge of change management and experience of Coordinating and working with Professional Service Providers would be an advantage. An attractive remuneration package will be available for the successful candidate and the role will be based at our Headquarters in Dublin.

Applications, including CV and outline of where your skills and experience meet the needs of this role to be forwarded to the following email address: [email protected] to be received not later than Friday 12th November 2011.

paupier
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Re: Canoeing Ireland AGM

Post by paupier » Mon Mar 11, 2013 12:46 pm

I'm only guessing here Adrian, but I would imagine that this only applies under "normal" circumstances to retain committee "memory".
The case at the moment is unprecedented (in my short Canoeing Ireland memory). There are no elected members of the executive; there is no executive.

Surely, in this case, the spirit of 44 (iii) has no relevance. The co-opting idea does not make sense.

To ensure the "memory" of the committee in the future, some of the elected executive would have to stand for 1 year, to enable the structure to be reset. This would have had to have been done at the very first ADM anyway otherwise it turns into a chicken and egg scenario.

Adrians
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Re: Canoeing Ireland AGM

Post by Adrians » Mon Mar 11, 2013 9:38 pm

Paul I would agree with you whole heartily, this isn't a normal situation and I think this rule should be put to the side and a full election held.

Perhaps a first election for 3 candidates who would server 2 years then an second for 2 candidates who would server for one year, then the next year we would be back to normal.


@canoekayak after a bit of investigation I am told that the company sectary would be the person responsible for ensuring the ADM was administered correctly. If this is Karl then he will be answerable to the board / his line manager. I've been very vocal about lots of things regarding the GM position. But right now Karl is in his position and I believe it is up to us to work with him as best we can for the good of CI. If a mistake was made, it is regrettable that we are where we are but lets try work our way out of it. Having someones head on a plate won't resolve anything right now.

Something else I learned today was that it is not possible for the ADM to be postponed, it has to be entirely canceled.Once that is done an ADM can be called again. Now the thing about that is regardless of what is said, all of the motions, nominations, proxys etc will have to be re submitted. Reason for this is they are for an entirely different ADM than originally submitted for. I know it seams pedantic but if we are going to do it, lets try do it right. I'm sure CI's board are aware of this at this stage.

Adrians
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Re: Canoeing Ireland AGM

Post by Adrians » Tue Mar 12, 2013 2:13 pm

Adrians wrote:I am told that the company sectary would be the person responsible for ensuring the ADM was administered correctly. If this is Karl then he will be answerable to the board / his line manager. I've been very vocal about lots of things regarding the GM position. But right now Karl is in his position and I believe it is up to us to work with him as best we can for the good of CI. If a mistake was made,
I'd like to make a correction to this I have been told Brendan O'Brien (aka Bob) is the CI company sectary currently.

paupier
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Re: Canoeing Ireland AGM

Post by paupier » Tue Mar 12, 2013 2:20 pm

Queue dramatic music as plot takes a twist :o

Thanks for the info Adrian.

lmc
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Re: Canoeing Ireland AGM

Post by lmc » Thu Mar 14, 2013 12:29 am

I.C.U

The adm did not happen because of mistakes in protocol and procedures. So what learnings can be taken from this?
First: An idiots guide for holding an adm/agm is drawn up so this doesn't happen again.
Second: in the event that any circumstances came into effect due to no decision being agreed at the adm, these circumstances need to be up for review and agreement at the subsequent adm, as these were not addressed.

At the adm people need to realise that things don't change overnight . With the resignation of most of the executive committee there will be no handover for the new committee . Thus this will make it harder for them.

Next is the disciplines
Each discipline feels they don't get the support they should or one is favoured more than another. Remember there is only 3 people in the office and they can only do so much and there is limited funds.
There should be a calendar worked out for events so that as few as possible clash and maybe some to run together to complement each other. Ps the paddle fest I think is a wonderful idea and hopefully the start of many to come.

Election of new committee
Can the Executive committee, please post up a job description/role profile for each committee position.
The people who are planning to put themselves forward for election, could they please post their plan to progress and move the I.C.U . forward and bring about change that we all feel needs to be done

Just my 2 cents worth
Niall

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Seanie
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Re: Canoeing Ireland AGM

Post by Seanie » Thu Mar 14, 2013 5:26 pm

lmc wrote: Can the Executive committee, please post up a job description/role profile for each committee position.
The people who are planning to put themselves forward for election, could they please post their plan to progress and move the I.C.U . forward and bring about change that we all feel needs to be done
One extra info point on this, and it might be the reason the committee are not that forthcoming on this request. Those elected to the executive committee (with the exception of the Chairperson) are not elected into a role. After the ADM the five person exec decided amongst themselves who does what (secretary, treasurer, etc. ). I always thought it was good system, but your point about people not knowing what they are putting themselves up for its a good one.

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Seanie
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Re: Canoeing Ireland AGM

Post by Seanie » Wed Apr 10, 2013 1:46 pm

So it sounds like the ICU board didn't accept some of the nominations based on a technicality. The nominees were notified after the deadline and as such couldn't address the issue raised.

I'll post a more detailed outline of what happened later today.

Adrians
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Re: Canoeing Ireland AGM

Post by Adrians » Fri Apr 12, 2013 7:54 pm

Any update Seanie?

canoekayak
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Re: Canoeing Ireland AGM

Post by canoekayak » Sat Apr 20, 2013 7:06 pm

ADM summary

President - Mark Clinton
Exec- Wesley Burke
Exec - William Irwin
Exec - Kim Siekerman
Exec - Jenny Kilbride

Boards report not adopted by the ADM
Galway motion accepted, new board structure is in.

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Seanie
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Re: Canoeing Ireland AGM

Post by Seanie » Sat Apr 20, 2013 7:20 pm

Wow. :D

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